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I have found with the full-blown project software you will waste your time learning/using them instead of just wasting it being disorganized.
I would consider one of the many web-based collaboration tools (socialtext.com for instance, but they are expensive) and centralize your planning that way. Or be cheap and just run a weblog, with each project getting its own category. I've found that communication and tracking notes is the most important aspect of project management, and a weblog helps get at this. Then toss in a wiki for group editing of documents and you're good to go.
Maybe look at tikiwki or other blog/wiki combo? Do you guys run your own servers and have an IT/geek type?
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