Quote:
Originally Posted by billwagnon
We're starting off just a couple desktops - we don't produce a ton of documents. Right now I'm leaning towards the Xerox Documate 262 just on price <$1000, we need a couple, and we aren't going to use them 24/7.
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BTDT. If you rely on the automatic document feeder, as you will more and more, you will be lucky if if makes it a year, probably just outside of the warranty. Ask me how I know. In my experience, the document feeder is the Achilles heel of most scanners if you need speed and a lot of documents. If you have so few documents you can afford the man hours to scan them one page at a time, or replace them (the scanner) about yearly, the less expensive models will probably be fine.
If you really are planning to go paperless, in almost any business you will be amazed at how much scanning there is, and how convenient it can become. Storage becomes simpler and cheaper, and sending digital copies to multiple sources is a snap. It is better to plan to do it properly from the start and use the right equipment.
With a really good scanner, and service support, one machine might service several users better and more efficiently than multiple less expensive (disposable) units. In my particular business setting, leasing rather than purchasing, was attractive since at the end of the lease term we will probably trade in for a new and more modern machine at the same rate in five years. The lease cost of our current machine is the same as the cost of just the copier that we replaced. Obviously different businesses will have different requirements-
Again, just my .02.