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It really depends on how the server is setup, are you running Exchange server or is each employee just have their own pop3 email with your ISP?
Does the server run RAID and if so, is the primary drive RAID as well or just a single disk. If it's a single disk, rebooting the server with a special CD in can allow access to the directories and allow you to copy the info needed. RAID just adds another layer to the process.
It really depends on how the system is setup.
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