Update 4/8/2018:
Below is a compilation of a response from the condo rental co. Note that they included additional discount(s) and different rental properties for those who may be interested.
Condo rental co's response:
"Sorry for the delay in replying! We are excited about the opportunity to assist with the lodging for your event. I have set up a discount code for you. It is xxxx (removed...contact me for a discount code). You can use it during the online checkout at BellaParadiso.com.
The discount code is active now until the weekend of the event. It will apply the 15% discount to reservations made for arrivals between 9/12 & 9/16. If you have anyone interested in staying longer, we also have a "4th Night Free" special. That discount code is xxxx (removed...contact me for a discount code). The codes cannot be used together, but if someone would like to stay longer, the 4th night free is the better deal. If anyone wants to stay for a week, we give 2 nights free for a 7 day stay. (The weekly rate is already calculated with the discount included). Also, if anyone in your group would like to come in Friday September 7th and register for the Chamber of Commerce Antique Auto Festival, I will give them 4 nights free. That would be September 7th, checking out September 16th. 9 nights for the cost of 5! That would be around $650 for 9 nights in a King Room at Bella Paradiso.
I'm guessing everyone will drive their car to Eureka Springs, but, if they decide to bring it on a trailer, we also provide offsite trailer parking at the top of the hill behind Bella Paradiso.
Cancellation is available anytime until 30 days prior to arrival. Once a reservation is within 30 days of the arrival date, there is no refund if a reservation is cancelled. It can be rescheduled for a 10% charge, but I would not want to reschedule multiple rooms Although, if one person in your group simply could not make it, they could at least reschedule their reservation to a later date for a 10% fee
It's hard to say how busy that particular weekend will be. It will likely be slow, so I would say that booking in late July would be fine. (Probably will even be okay to book early August).
That weekend doesn't appear to have any major festival. The antique auto festival is the prior weekend. Although, the city has a band in Basin Park on the third Saturday each month, so you should be able to catch some bonus entertainment during your event.
Also, we have a house on Main Street that is a 3 bedroom with a large deck for entertaining. It is called The Urban Deck House (urbandeckhouse.com). I added the discount to this house as well.
I also added 4 more downtown properties to the discount:
Texaco Bungalow and Bungalette TexacoBungalow.com (Historic Loop)
The Moderne Apartment & the Hidden Garden Apartment. HarkenBuilding.com (Downtown Main Street)."
Additional information on the condos:
"We have 10 units available for those dates... 2 of the units (#1 & #4) have a sofa beds and can sleep 4, therefore, the total sleeping capacity is 24."
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Update 3/24/2018:
T'Palooza Itinarary
Alright...I've decided to go with renting condos and the date for this T'Palooza runs from Sept 13th thru 16th.
Place to stay: Bella Paradiso Condominums (where I'm staying) or other hotels such as Best Western Eureka Inn (down the street from Bella Paradiso). I will contact the rental co. that runs Bella Paradiso and ask if they would provide discounts but I'll need to know how many of you will request a unit. Figure it will cost $130 per night (taxes and fees included). Be warned that booking may be non-refundable. Check out their website below and good private parking area:
Condominiums - Bella Paradiso Condominiums
Sept 13th (arrival):
Arrival to ES after 3pm. Let's have delivered pizza for dinner around 5-6pm.
Sept 14th (1st day drive):
(time subject to change)
8am - meet up for breakfast
10am - leave for Cliff House Inn restaurant (150 mi)
1pm - lunch at Cliff House (great hamburgers, nice scenic view from rear)
3pm - leave for Eureka Springs with detour to War Eagle Mills (150 mi)
5pm - arrive to Eureka Springs (take a break)
6pm - head for dinner at Farm to Table Fresh restaurant with a detour to mountaintop just above old downtown Eureka Springs (short 5 mi drive)
Sept 15th (2nd day drive):
8am - meet up for breakfast
10am - leave for Clarksville, AR - Fat Dawgz BBQ (160 mi)
1pm - lunch at Fat Dawgz BBQ (great BBQ per tripadvisor.com)
3pm - leave for Eureka Springs (100 mi or 150 mi depending on mood...more time driving or less?!?)
5-6pm - arrive to Eureka Springs (take a break)
6-7pm - grilling at rear patio (I'll provide hamburgers and side dishes...everyone BYOB)
Sept 16th (depart)
Below are the planned route:
Drive to Cliff House Inn restaurant
Drive to War Eagle to Eureka Springs
Drive to Clarksville, AR - Fat Dawgz BBQ
Drive to Eureka Springs (short trip shown)
So how does this T'Palooza trip sound? Does this fire you fellas up to go?!? If not then I don't know what makes you guys excited!!
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Let's have Eureka Springs, AR as our "headquarters" during the summer months. I don't recommend Branson, MO. Too much traffic and I don't care for hanging where tourist congregate and for shows. Perhaps we could rent a house and split the cost? My idea is to stay 3 nights and 2 days something like as follows:
1st night: Arrive in afternoon/evening for first night.
Day 1, 2nd night: Next day (1st day of driving) after breakfast go for drive from Eureka Springs to Jasper, AR to eat at Cliff House Inn for lunch then drive back on different route to Eureka Springs. Rest up then eat out at Farm to Table Fresh restaurant for dinner.
Day 2, 3rd night: Repeat for 2nd day of driving but different routes and places to eat. For final evening dinner lets grill some hamburgers and chill out.
Head home the next morning.
There are many routes to choose from but I'd think copies of paper map/route should be given to everyone in case we get separated.
For those who want to experience night life/shows one could always head to Branson, MO. It's about 45 min drive but be forewarned that there are deers.
What do you guys think?
Ringing to PaulK...you can't miss this! You are welcome to fly over to St.Louis to my place then we head south in my 930. Of course I'd let you do some driving.
turbo owner,
Do you want to take charge of this T'Palooza since you're closest to Eureka Springs?